First things first, if you’re planning private events, we know you are always thinking on your feet. But every event manager does it in their own way! Your personality type, managerial style, and social prowess all play a role in the ways in which you go about planning an event.

In an industry where you have to be prepared for anything, it could be safe to say that event organizers are some of the most creative people in their field. So why not make the most of it? If you know your organizational personality, many benefits await. 

Get to know yourself!

Are you a “big picture” person or a spreadsheet master? Are you magnetic at the function or a behind-the-scenes expert? We’ve put together this handy quiz so you can see what kind of organizing style you gravitate towards and how you can leverage those strengths to enhance your event hosting experience.

If you truly know yourself as a host, we promise you will be even more efficient, creative, and outstanding than you already are!

Here at Pay2Stay, we have come up with five core hosting archetypes: 

1. The Floater

2. The Communicator

3. The Life of the Party

4. The Altruist

5. The Collaborator

Let’s take you through this personality assessment for event planners: First, find out how you view the inner workings of an event and how you communicate with your peers. From there, you can see where your strengths lie and make smarter hiring and ticketing decisions. 

Quiz begins in 3, 2, 1… go!

1. When it comes to planning your events, you:
   

   A) Can always see the “big picture” goals from start to finish

   B) Are an email, phone call, and text expert who keeps everyone informed

   C) Are the big personality everyone wants to meet

   D) Make sure your whole team has an equal workload

   E) Your guests and team come to you for heartfelt advice

2. When it comes to communicating with your peers, you:
   

   A) Send general information to everyone on your team and let them work out the details

   B) Shine when getting every individual on the same page through multiple communication styles and channels

   C) Are fantastic at building enthusiasm because it is contagious

   D) Communicate with transparency and sign contracts where needed

   E) Have a warm and empathic tone with everyone you meet

3. When you look at your booking calendar, you see:
   

   A) The planning process as part of the event itself

   B) A list of details you want to relay to your team and guests

   C) Opportunities for brainstorming and promotion

   D) Notes about how to legitimize your event business even further 

   E) Avenues for your peers to enjoy working with you and vice-versa

4. During the function, you may be seen:
   

   A) Looking at the entire itinerary as if it’s a map

   B) Walking around with a clipboard

   C) Dancing

   D) Checking your ticketing app to make sure everything is running smoothly

   E) Hugging your peers and shaking hands

5. The values that are most important to you as a host are:
   

   A) Big picture ideas that see their natural conclusion

   B) Transparency through direct communication

   C) Making sure everyone is having a good time

   D) A fair and equitable experience for everyone

   E) Warm human connections

6. When it comes to delegating tasks to your peers, you tend to:
   

   A) Give each person a list of general tasks within the same sector

   B) Give each person one very detailed task

   C) Delegate responsibilities with extra creativity, like using a game or ice breaker to boost productivity 

   D) Make sure everyone’s strengths are utilized with fairness and transparency 

   E) Be overly sensitive to the struggles of others and take on more responsibilities than time allows

7. As a host, you are most likely to handle conflict by:
   

   A) Assessing the problem based on how it affects everyone

   B) Assessing the problem based on how it affects the individual

   C) Assessing the problem based on how it affects everyone’s ability to have a good time

   D) Finding a resolution using a strong moral compass

   E) Assessing conflict based on the emotions of everyone involved

8. You track your spending through:
   

   A) Focusing on the bottom line above everything else

   B) Multiple spreadsheets and invoices

   C) Going back through your text messages

   D) A singular app that keeps track of all legalities 

   E) A document you wouldn’t dare make anyone else try to decipher 

9. As an event organizer, you are most likely to forget:
   

   A) The smaller details

   B) The bigger picture 

   C) That events aren’t just about partying

   D) That events are not all work but fun as well

   E) That people are resilient and can handle feedback

10. If you could outsource any of your responsibilities, it would be:
    

    A) Managing communications between teams

    B) Managing the itinerary the day of the event

    C) Managing the communications leading up to the event itself

    D) Managing fair payouts via outsourcing to technology

    E) Offering your peers constructive criticism

11. When it comes to promoting your event, you are best at:
    

    A) Casting a wide net

    B) Sending out detailed email invites or well-worded posters

    C) Using your big personality to sell the experience

    D) Retaining extra integrity: what you say the event provides has huge amounts of follow-through

    E) Intuiting the needs of your guests before they occur

12. When it comes to the day of your event, you are likely to be most concerned with:
    

    A) Overseeing the execution of big goals

    B) Overseeing the execution of the tiny details

    C) Schmoozing and socializing 

    D) Making sure your employees are getting paid out fairly

    E) Tending to the emotions of your peers and guests

13. Your favorite thing about planning events is:
    

    A) Seeing everything come to completion at the end 

    B) Updating your spreadsheets

    C) Partying and having fun

    D) Making sure everyone involved has a fair and balanced experience 

    E) Seeing everyone at ease and happy during your event

14. Your peers would describe you as:
    

    A) A manager with great oversight

    B) A manager who keeps everyone in the loop

    C) A big personality with warm intentions

    D) An organizer who will advocate for everyone’s best interests 

    E) A caring and empathic manager

15. You measure your event’s success based on this factor:
    

    A) When your bottom line and ticket sales match up in the form of profit and great feedback 

    B) When every last detail has been communicated to your peers

    C) When everyone (including you) has an amazing time at your event

    D) When everyone profits in equal capacity from your event

    E) When your event passes with zero conflict

Time to calculate your results!

Go through your answers to see how many A’s, B’s, C’s, D’s or E’s you got. Below are the descriptions associated with each archetype and how to work with the strengths and challenges of each!

If you got…

Mostly A’s

You plan and work events from a “macro perspective”. What does that mean exactly? The tiny details aren’t of as much importance to you, but at the same time you’re able to see the big picture and how all of the puzzle pieces fit together. 

The Floater personality’s strengths

Floaters are masters at being able to see the end result before it happens. Because of this, they’re also stellar at staying connected to their big goals as an event host. Believe it or not, this is an ability many hosts strive for but struggle to attain. It’s so easy to get bogged down by the tiny details and as a result derailed from your larger ideas. 

Because of this, floaters are natural leaders in the event space, and can leverage their abilities through motivating their team and keeping their eye on the prize: the success and theme of their events!

Floaters’ potential challenges & solutions

Because of their “big picture” abilities, sometimes floaters struggle to pay attention to the smaller details. 

Floaters can take their super powers to the next level through technology that automatically tracks the tiny details. Event hosts with a floater personality could use an all-in-one event ticketing app like Pay2Stay where precise time-based payments refunds are automated .

A floater will also benefit from hiring a detail-oriented team with great communication skills. This way, the Floater can spend time doing what they do best with the support of their peers. In fact, the Floater would benefit from having the Communicator on their team. And this is where we’re getting at. Read on! 

Mostly B’s

You’re a star when it comes to keeping all of your peers updated with rich and pertinent info. If someone’s keeping the staff meeting minutes, it’s probably you! You may not enjoy certain tasks as much as you enjoy talking about them. 

The Communicator personality’s strengths

Members of your team know the inner workings of your events and that’s how you like it! You are the star of spreadsheets and informative emails. The old saying, “knowledge is power”, is a phrase you live by and stand by. You want to know every detail so that you can share it with everyone involved in your gatherings. 

Communicators tend to love what technology brings to their event-planning game, so acquiring the most advanced spreadsheets, team apps and accounting software can be extremely beneficial for this archetype. 

If the communicator uses a tripartite ticketing app like Pay2Stay, they can enjoy features that help eliminate communication redundancy. With this kind of ticketing and onboarding technology, the need to negotiate or explain refunds, payouts, or team roles is mostly unnecessary. This is because the interface clearly communicates protocols through detailed transparency (very much like yourself, the Communicator!). 

Communicators’ potential challenges & solutions

Communicators may struggle to stay connected to their larger, more overarching goals and responsibilities. As mentioned above, a floater can benefit from your attention to detail in the same way you can benefit from their broader perspective. If you have someone working with you who has this type of strength, you are then free to keep track of the details you love so much!

Another challenge for the Communicator is keeping information in one place, as opposed to multiple places. As shared above, using cutting edge technology also allows you to streamline and consolidate information. Shared documents between yourself and your team members allows communication to happen all in one place!

Mostly C’s

You know how to motivate your peers through sincere enthusiasm, you are a natural promoter, and your presence at the function is downright infectious!

The Life of the Party personality’s strengths

The Life of the Party archetype can be summed up with one word: enthusiasm! You’re great at ensuring everyone has a great time.

As the Life of the Party, you will thrive as a member of the PR or promotional team. When you are not hosting your own events, you can still be valuable helping other people sell out their private event tickets.

If the host or co-host uses an app like Pay2Stay for team selection, you can negotiate your event promoter rates and be paid fairly through Pay2Stay’s transparent payment system.

Once you have your chosen tools for great promotion, you can really run with your talents. Your super strength has very real benefits, mainly (but not limited to) your ticket sales.

Bottom line, if people are as excited about your event as you are, they are more likely to attend events that you host or promote.

The LOTP’s potential challenges & solutions

Having a playful nature is great for so many things, but busy work may get done faster when outsourced to another peer. You would definitely benefit from hiring an archetype like the Altruist, who can work with more serious matters so you can keep the celebration going for you and your guests. 

Mostly D’s

Your main concerns for planning and taking on events are: fairness, transparency, and safety. You’re the first to ensure payment, refunds, and ticketing are balanced and just. You’re also the first to put yourself in the mindset of the guests and respond intuitively.

The Altruist personality’s strengths

Your greatest strengths come from your value set, and through this you have built unshakeable trust in your working relationships. You’re not afraid to advocate for every peer to ensure that fairness prevails.

Once you have put together systems that allow for the fairest, most secure, and transparent events, there’s really no limit to the joy and comfort you can provide for your guests. 

Altruists’ potential challenges & solutions

The biggest challenge for the altruist is finding other people who share and uphold the same values. For example, you will want to choose your team members carefully so that they reflect your values no matter their position. You will want to use technology that allows you to follow through and take action in line with your priorities. 

You can use a ticketing platform like Pay2Stay to acquire complete control over your guest list, automate swift and extremely fair refunds, and have an added layer of check-in safety through the app’s blockchain technology and QR code protection.

Mostly E’s

Your greatest joy as an event planner is bringing people together for warm interactions. You have zero fears about delegating because you know it will create community and facilitate brainstorms, lifelong connections and friendship. Collaborators are happiest when they see people getting along at an event. 

The Collaborator personality’s strengths

As the collaborator, you will thrive in a managerial position where you have the freedom to hire and develop teams. Peace and pleasant interactions are your highest priority, and you work hard to make sure all the people you serve and work with are running happily and smoothly.

You will benefit from having a communicator on your team, as they have great talents for minimizing conflict through sharing valuable information. 

Collaborators’ potential challenges & solutions

Similar to the altruist, you will want to use ticketing technology that aligns with your values. If you use a ticketing app like Pay2Stay that also values warm interactions through social equality and fairness, you’ll be able to foster an uplifting atmosphere because the platform’s peer-to-peer technology matches such expectations.

With an app like Pay2Stay, guests, hosts, and promoters all enjoy the same level of care and benefit and that’s what you live for!

Which event host archetype are YOU?

Got a tie between several archetypes? Not to worry, the advice for both will benefit you either way!

Remember, no archetype is better than the other! Now that you know your strengths and challenges as an event host, you can work smarter and not harder as you deserve to have a more fulfilling event hosting experience. 

Hopefully these tips will help you build your team for your next private event. 

P.S.: Let’s hear from you! Post a comment below. Also, follow us on social media and help us grow. 🚀 🙂